Privacy Policy
Last updated: 15 October 2025
At European Pentecostal Theological Association, we respect your privacy and are committed to protecting your personal information.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.eptaweb.org, apply for or maintain membership, or otherwise interact with our services.
1. Information We Collect
We collect and process personal data about you when you interact with our website, apply for membership, or participate in our events and activities.
a. Information You Provide to Us
When you:
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Apply for membership or renew your membership
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Create an account on our website
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Register for events, conferences, or training
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Subscribe to our newsletters
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Contact us via email, forms, or phone
We may collect:
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Full name
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Email address
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Telephone number
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Postal address
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Job title and organisation
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Professional interests or membership category
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Payment details (processed securely via our payment provider)
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Any other information you choose to share with us
b. Information We Collect Automatically
When you use our website, we may automatically collect:
We use cookies and similar technologies to help improve user experience and website performance. You can manage cookies through your browser settings.
2. How We Use Your Information
We use your personal data to:
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Process and manage your membership application or renewal
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Maintain your member profile and access to member-only content
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Communicate with you about your membership, events, and association updates
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Administer payments, invoices, and renewals
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Manage event registrations and attendance
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Send newsletters, updates, and promotional materials (where you have opted in)
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Comply with legal obligations and resolve disputes
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Improve our website, services, and member experience
We will only process your data when we have a lawful basis — such as fulfilling a contract, complying with a legal duty, or when it is in our legitimate interests to do so.
3. How We Share Your Information
We may share your information with trusted third parties, such as:
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Service providers who support our operations (e.g., website hosting, IT support, payment processors)
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Event partners or sponsors (only when necessary and with your consent)
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Regulatory or government bodies when required by law
We do not sell or rent your personal data to any third parties.
4. Data Security
We use appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.
All payment information is processed securely through reputable third-party payment providers. Access to your personal data is restricted to authorised personnel only.
5. Data Retention
We will retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy, including:
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While you are an active member
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As required by law (for tax, accounting, or audit purposes)
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For a reasonable period after your membership ends, typically up to 7 years
After that, we will securely delete or anonymise your data.
6. Your Data Protection Rights
Under data protection laws, you have the right to:
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Access the information we hold about you
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Correct any inaccuracies in your data
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Request deletion of your data (“right to be forgotten”)
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Restrict or object to our processing of your data
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Withdraw consent at any time (e.g. unsubscribe from newsletters)
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Data portability — request your data in a transferable format
To exercise your rights, please contact us at admin@eptaweb.org.
We may need to verify your identity before processing your request.
7. Cookies
We use cookies to:
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Enable secure member login
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Remember preferences and settings
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Analyse website usage for improvements
You can control or disable cookies via your browser. However, some features of our website may not function properly without them.
8. Third-Party Links
Our website may contain links to other websites or services not operated by us.
We are not responsible for the privacy practices or content of these third-party sites. We recommend reviewing their privacy policies before sharing personal data.
9. International Data Transfers
If your personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent legal protections.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically.
Any changes will be posted on this page with an updated “Last updated” date.
Please review this page regularly to stay informed about how we protect your data.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how your data is handled, please contact:
European Pentecostal Theological Association
Email: admin@eptaweb.org
Website: www.eptaweb.org
